Defining and setting project goals more efficiently

Project documentation guides you towards setting and defining clear goals while making sure that everyone included in the process (project manager and stakeholders) have the same expectations. This process requires you to validate each created document.

Managing project documentation well from the very start means you will be clear on general and project goals. In return, you will see that your team is sure to actively work on pursuing them.

Supporting the planning phase

Each document has a clear role and function in project documentation. Project managers use them for creating detailed structures for categorizing work which, in return, allows them to make real and achievable timelines.

Each document a project manager creates is meant to support the planning process which optimizes and speeds up the project execution.

Process standardisation

Defining every step of the business process whether it is the customer journey or onboarding a new employee, you can ensure the quality of processes a person goes through no matter how big your team is.

Standardization is the key for every team work but two advantages worth noting are:

Harmonizing the team. Standardized processes enable your team to be on the same page. Even if the project team is made of people from different departments, all are following the same flow.
Enhances efficiency. With standardized processes your workflow is more efficient. Why? Because there is no need to worry about the next steps. Everyone knows what, when and how to do next in order to move the project up.

Version Control

One of the great things about managing project documents is version control. If you’re unfamiliar with the term, version control enables you to follow and have a clear look at the previous versions of the same document. It creates a revision trace so that you could see which changes were made and who made them.
As a result, the quality of project documentation is maintained on a high level.
Version control software we recommend are Git, CVS and SVN.