These documents cover a series of different topics which provide stable progress of the project in every step of the way.
Below you will find a list of key documents for project management which are needed for managing your projects. That way you can guarantee that your team documentation is up to date.
Project Charter
Key document in the initiation phase is a project charter. It should include general project description and specification of the key roles and responsibilities the team members should have.
All in all, it’s a document designed to describe every aspect of the project. It ensures that the whole team is clear on the requests, elements and goals of the given project.
Project Business Case
Business Case is a key document in the project initiation phase.
It should state the capital needed for its completion and give a detailed look into the ways it will be distributed. It should be strong proof why the idea is a legitimate project worth investing in.
Work Breakdown Structure
In order to ensure that the project will complete its goals within the defined deadlines, the planning phase should be well organized, clear and worked out to the smallest details.
Work breakdown structure document should contain vital information for the team to understand what the project includes in a simple and understandable way. Its main purpose is to split the project into work components and phases.
Risk and Issue Log
Risk and issue log is the next vital document needed in the planning phase.
Use the contents of this document to consider potential project risks and note all the best mitigation practices. By introducing risk management practices to your team in the early project phases, you will ensure their awareness and flexibility later on. Also, you guarantee that their time is well spent and avoid most of the (potentially expensive) process mistakes.
Project Communication Plan
In the execution phase (but also throughout the whole project) efficient communication is necessary. Here the project communication plan comes in.
This document contains clear guidelines for communication between all project stakeholders. It should specify the what, when and how information should be shared in your team. It should also explain how information should be shared and by whom.
